Agenda and minutes

Finance & General Purposes Committee - Thursday, 29th October 2020 7.00 pm

Venue: Remote Meeting - Zoom. View directions

Contact: Finance Officer  Email: finance@dawlish.gov.uk

Items
No. Item

145.

Apologies for Absence

Minutes:

Apologies were given by Councillor Tamlyn but were not read out at the meeting in error.

146.

Agreement of the Agenda between Parts I and II

Minutes:

There was no Part II.

147.

Declarations of Interest

To declare any disclosable interests relating to the forthcoming items of business (if any).

Minutes:

Councillor M Lowther declared an interest in the Grant Application for Dawlish Carnival so left the meeting for the duration of the debate and vote on the item.

148.

Dispensations

To receive and consider requests for dispensation (if any).

Minutes:

There were none.

149.

Minutes pdf icon PDF 207 KB

To approve and sign the minutes of the Finance & General Purposes Committee held on Wednesday 23rd September 2020.

Minutes:

Members considered the minutes of the Finance & General Purposes Committee held on 23 September 2020.

 

Resolved that the minutes of the meeting held on 23 September 2020 be approved and signed by the Chairman as a correct and accurate record.

150.

Grant Application - Strand Community Trust Ltd pdf icon PDF 2 MB

A request for £5,000 to support future plans to secure the Centre following loss of revenue due to the pandemic.

Additional documents:

Minutes:

Resolved unanimously to approve £1,500 of the original amount requested, with the proviso that the money be specifically used for the project proposed to feed those in need at Christmas.

151.

Grant Application - Dawlish Celebrates Carnival pdf icon PDF 2 MB

A request for £2000 towards costs including, store and garage costs, a new printer and consumables, various insurances, domain and Dropbox charges, disposal of non-recyclable assets and Zoom costs for monthly meetings.

Additional documents:

Minutes:

Resolved by majority to approve the grant of £2000.

152.

Winter Replanting of Strand Baskets pdf icon PDF 115 KB

To consider a quote for replanting and maintaining the Strand baskets with Winter foliage and flowers at a cost of £1544.00 plus VAT to cover the period from November to the end of May.

Minutes:

Resolved unanimously to approve the cost of Winter replanting as proposed.

153.

Rural Skip Hire

To note the recommendation of the Civic Amenities Committee ‘to consider funding a minimum of four skips for next year’.

 

Town Clerk to investigate alternate options following Teignbridge District Council’s withdrawal of providing the service with confirmed costs to be brought back to the Finance & General Purposes Committee for consideration in time for budget setting.

Minutes:

Resolved that the agenda item be noted.

154.

CCTV Working Group

To receive an update from the CCTV Working Group.

Minutes:

The Chairman of the CCTV Working Group Councillor Goodman-Bradbury gave an update to members following the October meeting.

155.

Invoices for Payment, Direct Debits and Income pdf icon PDF 934 KB

To receive, consider and approve the reports for invoices paid, direct debits paid, and income received for September 2020.

Additional documents:

Minutes:

Resolved unanimously that the report be approved.

156.

Bank Reconciliation

To note that bank reconciliations for Quarter 2 have been forwarded to the appointed Bank Reconciliations Signatory to check and sign.

Minutes:

Councillor J Petherick confirmed that the Quarter 2 have been checked and authorised.

 

Resolved unanimously that the authorised reconciliations be noted.

157.

Financial Report pdf icon PDF 167 KB

To receive and approve the Quarter 2 budget comparison.

Minutes:

Resolved unanimously that the report be approved.

 

158.

2021/22 Budget Setting Process pdf icon PDF 164 KB

a)     Budget setting update.

b)    To appoint up to four members of the Finance & General Purposes Committee to the Budget Sub Committee, plus ex officio members (attendance optional).

 

Minutes:

a)     At this juncture the Town Clerk joined the Meeting to answer questions related to the report submitted by himself and the Finance Officer.

 

Resolved that the report be noted and that all staff be again thanked for their efforts in difficult times.

 

b)     Councillors Wrigley, J Petherick, M Lowther and T Lowther all put themselves forward for the Budget Sub Committee.  Councillor Mawhood also confirmed that she would like to attend all meetings in her ex officio status to give input as Chairman of the Civic Amenities Committee.

 

Resolved that this year’s Budget Sub Committee be Councillors Wrigley, J Petherick, M Lowther and T Lowther, plus optional attendance of ex officio members Councillors Mawhood and Foden.