Agenda and draft minutes

To receive, note, and where requested approve, the reasons for apologies for absence.

Apologies were received from Cllrs Hardy and Wrigley.

Apologies were received from Vanessa Ryley, Dawlish Against Plastic; Dave Hutton, Turn the Tide CIC; Amanda Power, Armed Forces Bikers; and Sue Lavendar, Dawlish WI.

RESOLVED: that the apologies were noted.

There was no Part II.

To declare any disclosable interests relating to the forthcoming items of business (if any).

There were no declarations of interest.

To receive and consider requests for dispensation (if any).

No members present required a dispensation to discuss items on the agenda.

To approve and sign the minutes of the Events Committee held on 30^th May 2023.

RESOLVED: that the minutes of the Events Committee on 30^th May 2023 be agreed and signed as a true record.

To receive and approve the expenditure report for 2023 events to date.

 RESOLVED: that the expenditure report for 2023 events to date was approved.

To receive and note updates about planned events for 2023.

Full details of events across Dawlish, Teignmouth and Shaldon in the Events Guide 2023

https://www.dawlish.gov.uk/wp-content/uploads/sites/77/2023/04/DawlishTeignmouthEventsBrochure-Spread-pages.pdf

Saturday 8th July – Snooky Fest

Sunday 16th July – Classic Vehicles, on the Lawn and Strand *

Saturday 22nd July – Ashcombe Village Fete

Sunday 23rd July – Brass on the Grass, on the Lawn *

Saturday 29^th July – Family Funday (Dawlish Ladies Hockey Club) Lawn

Monday 31st July – Promenade Promotions, on the Lawn/Piazza (funded by DTC)

Wednesday 2nd August – Punch and Judy, at the Warren (funded by DTC)

Saturday 5th August – Eat Festival – Lawn (sponsored by DTC)

Monday 7th August – Promenade Promotions, on the Lawn/Piazza (funded by DTC)

Wednesday 9th August – Punch and Judy, at the Warren (funded by DTC)

Saturday 12th to Friday 18th August – Dawlish Celebrates Carnival – Lawn (grant from DTC)

Wednesday 16th August – Punch and Judy, at the Warren (funded by DTC)

Monday 21st August – Promenade Promotions, on the Lawn/Strand (funded by DTC)

Wednesday 23rd August – Punch and Judy, at the Warren (funded by DTC)

Wednesday 30th August – Punch and Judy, at the Warren (funded by DTC)

Sunday 3rd September – Bikes and Trikes (Armed Forces Bikers) Lawn with Merchant Navy Flag Raising (DTC)

Saturday 3rd September – Merchant Navy Day * Piazza 2.30pm

Saturday 9th September – Emergency Services Day * Piazza 2.30pm

Saturday 9th to 17th September – Dawlish Walking Festival (Sustainable Dawlish)

Sunday 17th September – Ashcombe and District Horse and Dog Show

Sunday 24th September – Dawlish Triathlon

Saturday 14th October – Eat Festival – Lawn sponsored by DTC

Wednesday 1st November to Tuesday 14th November – Dawlish Poppy Wall * Saturday 11th November – Armistice Day *

Sunday 12th November – Remembrance Sunday *

Friday 1st December to 3rd December – Christmas Light Switch on and Christmas Markets on the Lawn and Strand*

*indicates organised or supported by the Council in 2023.

Standing orders were suspended at 7.04pm to allow members of the public to speak.

Discussion was on:

·         the possibility of the Classic Vehicles Event being charged for entry in a future year and the use of donation buckets this year. A decision would be made on Friday regarding the weather forecast for the event on the 16^th July 2023.

·         Eat Festival – movement of banners and a complaint from a local vendor over not being able to a have a stall. Officer to discuss with the organisers.

·         RNLI Teignmouth may be able to have a stall at the new stilling basin as an initial approach to Network Rail had been favourable.

·         Horse Show at Warren Farm in September – date to be confirmed.

·         The Dawlish Walking Festival would have 28 walks with a reduced print run of leaflets due to reduced sponsorship. It was suggested District Councillors could be approached for funds.

·         Christmas events – it needed to clearer that the lantern parade was open to all not just those who had attended the workshops. This year was the 800^th anniversary of first crib created Saint Francis and it was hoped local shops would incorporate this in their windows or local churches would have displays. The light switch on was likely to be followed by a Mayoral Children’s event at the Shaftesbury Theatre.

·         Possible replacement of the jockey wheel on the Council trailer was needed. Officer to check. 

Forthcoming Events

• Sunday 16th July – Classic Vehicles, on the Lawn and Strand

• July – Family Funday (Dawlish Ladies Hockey Club) Lawn

• Saturday 22nd July – Ashcombe Village Fete

• Sunday 23rd July – Brass on the Grass, on the Lawn

• Monday 31st July – Promenade Promotions, on the Lawn/Piazza

• Wednesday 2nd August – Punch and Judy, at the Warren

• Saturday 5th August – Eat Festival – Lawn

• Monday 7th August – Promenade Promotions, on the Lawn/Piazza

• Wednesday 9th August – Punch and Judy, at the Warren

• Saturday 12th to Friday 18th August – Dawlish Celebrates Carnival – Lawn

• Wednesday 16th August – Punch and Judy, at the Warren

• Monday 21st August – Promenade Promotions, on the Lawn/Strand

• Wednesday 23rd August – Punch and Judy, at the Warren

• Wednesday 30th August – Punch and Judy, at the Warren

• Sunday 3rd September – Bikes and Trikes (Armed Forces Bikers) Lawn with

Merchant Navy Flag Raising

• Saturday 3rd September – Merchant Navy Day  Piazza 2.30pm

• Saturday 9th September – Emergency Services Day  Piazza 2.30pm

· Saturday 9th to 17th September – Dawlish Walking Festival (Sustainable Dawlish)

• Sunday 17th September – Ashcombe and District Horse and Dog Show

• Sunday 24th September – Dawlish Triathlon

•Sunday 24th September – Dawlish Loves Dogs Warren Farm 11am to 4pm

• Saturday 14th October – Eat Festival – Lawn

• Wednesday 1st November to Tuesday 14th November – Dawlish Poppy Wall  Top

of Lawn

• Saturday 11th November – Armistice  ...  view the full minutes text for item 18.

To note that the Council will be organising with partners a four day event encompassing D-Day 80 and a 2 day Turn the Tide event from 6^th to 9^th June 2024.

RESOLVED:  that the report was noted.

To receive information from the Resorts Officer about forthcoming events in Dawlish.

No report was received.

Standing orders were reinstated at 7.38pm